FAA Records Request

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The FAA Records Request utilizes the Pilot Records Database (PRD) on behalf of the Air Carrier/Operator to obtain the candidate’s FAA records.

Did you know

Between 1987 and 1994, US Air Carrier industry suffered at least 7 fatal commercial airline accidents due to the absence of background checks being conducted on pilots. Reviews later revealed that the Pilots involved had prior safety violations and/or training problems. As a result, Congress passed the Federal Aviation Reauthorization Act of 1996, commonly referred to the Pilot Records Improvement Act of 1996 (PRIA). PRIA Authorizes the mandatory gathering and sharing of records from the FAA and previous employers, which allows an air carrier to make an informed decision before extending a firm offer of employment to a pilot applicant.

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PRIA requires that a hiring air carrier under 14 CFR parts 121 and 135, or a hiring air operator under 14 CFR part 125, request, receive, and evaluate certain information concerning a pilot/applicant’s training, experience, qualification, and safety background, before allowing that individual to begin service as a pilot with their company.

Sources

The Federal Aviation Administration (FAA)

Turnaround Time

The FAA is required by law to return all requested records
within 30 calendar days after receiving the request. Manual requests may take 20 days;
however, successful queries of the PRD can produce results in 24 hours.

Information Required

  • Full Name
  • Airman Certificate Number
  • FAA Form 8060-10 & Designation Letter authorizing Info Cubic as your Designated Agent

Results Guidelines

The FAA will return the Airman/Applicant’s Pilot Profile Letter, which will include the following information from the previous 5 years:

  • Medical certificate verification, including issue date, class, and any limitations.
  • Airman certificate verification, including level, category, class, and type ratings.
  • Summaries of closed FAA legal enforcement actions resulting in a finding by the Administrator of a violation that was not subsequently overturned.
  • Reports of previous certificate revocation(s) which are reported for an indefinite time period.

Potential Outcome (Result)

No Visible Disposition: The required information has been received from the FAA and attached to the order.

Sample Report

FAA Records
Name: Jane Doe
A search of the Enforcement Information System, which excluded the Student Pilot Certificate, on 04/27/2020 revealed 0 legal enforcement actions resulting in a finding of a violation pertaining to the above airman.
 
Med Class:          First (ATP)
Med Date:                    01/05/2019
Limitations:   None
 
Airline Transport Pilot
Certificate Number: 123456789
DOI: 2/02/2016
 
Commercial Privileges
Certificate Number: 123456789
DOI: 2/02/2016
 
Limitations:
English Proficient
Restricted in accordance with 14 CFR 61.167
ATP CIRC. APCH - VMC Only CL-65 CIRC. APCH - VMC Only
The CL-65 is subject to pilot in command limitations
 
Please see attached documentation from the Federal Aviation Administration.
   

FAQ

Q: Are we required to use the PRIA 8060-10 form for FAA Records Requests?
A: When submitting the request to the FAA manually via email or fax, a special form is required to request the Pilot Profile Letter and to document the Pilot Candidate's consent for the release of these records. While you are not required to use these specific PRIA 8060 forms, they have been designed in accordance with the appropriate PRIA statutes and other requirements, and are strongly recommended to ensure that all requirements are met and that a consistent request process is maintained.

 

Requests for the Pilot Profile Letter may also be made through the Pilot Records Database (PRD) when the Air Carrier and Pilot are registered and the Pilot has provided consent to the Air Carrier for the release of records. In these cases, if consent is provided in the PRD, no forms are required.

 

Q: Does the FAA accept a Pilot's electronic signature on the 8060-10 form?
A: No. The FAA Aviation Data Systems Branch does not currently accept a Pilot Candidate's electronic signature on the FAA 8060-10 form.

 

Q: What kind of information is available on the Pilot Records Database (PRD)?
A: The PRD is a database that automates the current PRIA process. Air carriers, operators holding out to the public, public aircraft operators, air tour operators, fractional ownerships, and corporate flight departments will eventually be required to enter all relevant data on individuals employed as pilots into the PRD; however, the PRD is being rolled out in three stages:

  • Phase 1: The Database will include FAA records only, allowing the database to be used in lieu of completing the manual 8060-10 PRIA process for FAA Records.
  • Phase 2: Air carriers and operators will be strongly encouraged to obtain an individual’s records maintained by the FAA exclusively through the PRD but will still be required to request records from an individual’s current and/or previous employer(s). 3rd Parties may access the database as “proxies”.
  • Phase 3: Air carriers and operators will use the PRD for all pilot records requests maintained by the FAA as prescribed in the Pilot Records Database final rule.

We are currently in Phase 2, meaning that Air Carriers are encouraged to query the PRD for FAA Records and may use a proxy, such as Info Cubic, to access the database on their behalf.

 

For further details call us today at 1-888-925-0922

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